The fiscal management program coordinates preparation of the City's budget, issues financial reports and administers the disbursement of City funds in accordance with adopted fiscal policies and internal control procedures. Program goals are 1) developing and implementing effective and efficient financial planning, reporting, and accounting systems that help the operating departments achieve their objectives; 2) providing quality customer service; 3) protecting the City's resources from unauthorized use.
Financial planning and reporting
of the financial plan, annual budgets and mid-year budget reviews; prepares the
comprehensive annual financial report (CAFR); coordinates annual and special
audits; reviews the preparation of the annual State Controller's Reports; issues
interim financial reports on the City's fiscal and budgetary status; prepares
the cost allocation plan; calculates the annual appropriation limit; maintains
access of financial information to department directors and other City system
users; maintains the distribution of accurate and timely financial information;
prepares and reviews fiscal impact reports and analyses.
General accounting services and policies
general ledger system and chart of accounts; prepares daily cash deposits and
reports; reconciles monthly bank statements; establishes accounting and
purchasing policies systems and practices; coordinates cooperative purchasing
opportunities; reviews contract documents for compliance with City purchasing
policies; administers the City's real and personal property management systems;
coordinates federal and state disaster cost recovery activities; reviews claims
to recover the cost of providing state-mandated services (SB90); maintains
historical records of the City's financial performance.
Investments, banking services, and debt service administration
Manages the City's investment portfolio in accordance with adopted
policies and plans, including preparing cash flow projections, identifying
appropriate investment vehicles and timeframes and allocating interest earnings
among funds in accordance with generally accepted accounting principles;
administers the City's banking services contract; coordinates project financings
and administers debt service obligations in accordance with bond covenants.
Processes the City's employee payroll; filing
monthly and annual reports with taxing authorities and regulatory agencies;
coordinates employee benefit coverage and reports with the Administrative
Services Department; processes payments for insurance benefits and withheld
taxes; provides payroll statistics to various departments and agencies.
Processes the City's accounts payable
and issues checks to vendors; files annual reports required by regulatory
agencies; reviews internal controls and adheres to established payables
procedures; maintains vendor and encumbrance files; reviews contract pay
Processes U.S. mail; inventories and
orders copier/printer paper supplies.