Building Maintenance Division

Service Descriptions

The two sections within the Division, Maintenance and Custodial, provide six primary categories of service: Preventive Maintenance, Emergency Services, Ongoing Repairs, Energy Conservation, Capital Improvements, and Custodial Services.

Preventive Maintenance

To prevent emergencies and equipment breakdowns, Maintenance Operations conducts ongoing preventive maintenance on equipment. Preventive measures include inspections, testing, lubrications, cleaning, filter and belt changes. Work is performed according to the manufacturer's recommended maintenance procedures and typically goes on without occupant or public notice. Preventive maintenance responsibilities include those mandated by government regulations, insurance requirements and building codes. Many of these, such as emergency generators, indoor air quality, fire suppression equipment, and alarm testing, are designed to ensure reliability of Public Safety operations as well as the health and safety of facility occupants.

Energy Conservation

Primary objectives: Reducing energy use and operational costs, promoting community awareness /stewardship, political and environmental sustainability. This division monitors the City's energy consumption and demand and works to develop energy conservation measures that help offset rising energy costs. Energy conservation practices enable replacement of obsolete electro-mechanical equipment and building components. Energy audits, building automation equipment, rate analyses and related emerging technologies such as photovoltaics are some of the primary tools used to control the City's overall operational costs . The most economical solutions to funding many equipment replacements and capital improvements have been through energy cost savings.

Capital Improvements

Projects range from design/construction, remodeling, and equipment or facility component replacements. Every department has unique and differing budgeting constraints. When capital improvement funding requests are approved at levels that do not allow for contracting, this division is often called upon to fill the gap. The Building Maintenance Division then performs all or part of the construction to accomplish the Department's goals and objectives. Maintenance strategies such as life cycle planning and deferred maintenance also play key roles in terms of setting priorities for selected components to be replaced as capital improvements.

Emergency Maintenance Services

A maintenance emergency is any situation that will result in a threat to life, safety, health, facilities, utilities and/or the disruption of the City's ability to provide public services or events. Typical examples of emergencies would be loss of power within a facility due to electrical distribution equipment failure or waste backing up into food distribution facilities.

Ongoing Repairs

Ongoing repairs are defined as the everyday work that originates within facilities. HVAC repairs, lamp and ballast replacements, dripping facets, roof repairs, broken windows, automatic gates, and door and lock repair are typical examples.

Custodial Services

Custodial services provided are primarily designed to meet Cal OSHA general safety orders: employer/employee relations. sanitization of lunch and/or break room facilities, restrooms, public dining halls, food distribution facilities, jail cells, point of use water fixtures, adequate paper products, and waste removal are all performed daily and/or at shift changes, including on an emergency basis to provide employees and the public with an environment that is of sanitary condition. Also provided are general housekeeping and renovation of City facilities such as floor covering care, windows, walls, graffiti removal, event set-up/clean-up, and facility security.